The Chief Financial Officer (CFO) is responsible for all financial and fiscal management aspects of the South Dakota Science and Technology Authority (SDSTA). The SDSTA owns and operates the Sanford Underground Research Facility (SURF). The CFO provides leadership and coordination in the administrative, planning, accounting and budgeting efforts of the SDSTA. The CFO also directs the development and maintenance of financial and accounting systems including the annual budget, accounting processes, revenue tracking and financial reporting systems to ensure proper budgeting and financial accountability. The CFO is a member of the senior management team and reports to the Executive Director. The CFO has a direct line of communication to the SDSTA Board of Directors for audit purposes.
Functional Responsibilities (include but are not limited to)
Directs the accounting system to ensure accounting and fiscal management needs are met.
- Creates, coordinates and evaluates financial and other accounting programs and supporting information systems of the SDSTA to include budgeting, planning and conservation of assets.
- Approves and coordinates improvements in automated electronic financial, accounting and management systems.
- Ensures compliance with local, state and federal budgetary reporting and funding requirements.
- Oversees the approval and processing of revenue, expenditure and position control documents, department budgets, salary updates, ledger and account maintenance and reconciliation and data entry.
- Coordinates preparation of financial statements, reports, special analyses and information reports.
- Develops, implements and maintains finance, accounting, billing, internal audit and internal control procedures and safeguards.
- Ensures records systems are maintained in accordance with generally accepted accounting principles, audit standards including governmental accounting principles and audit standards.
- Coordinates annual South Dakota Department of Legislature audit with the SDSTA Board of Directors’ Audit Committee.
- Oversees responses to all financial audits.
- Responds to audit findings and determines/recommends and implements resolutions.
- Provides fiscal management leadership and advice to directors.
- Manages, monitors and projects available funds flow and cash balances.
- Calculates and negotiates indirect cost rates for federal grants.
- Analyzes financial statements to pinpoint weakness and recommends corrective action.
- Analyzes cash flow, cost controls and expenses to guide Directors and other managers.
- Oversees SURF Foundation accounting processes.
- Responds to requests from the State for budgets, SEFA and miscellaneous questionnaires.
Directs and coordinates preparation of the annual budget to ensure compliance with internal policies and other budgetary guidelines.
- Oversees financial management of the SDSTA and its divisions to include developing financial and budget policies and procedures.
- Instructs directors, managers and administrators in following established guidelines.
- Develops budget request for assigned areas.
- Compiles all department budgets into the budget request.
- Monitors the SDSTA’s budgetary status.
- Ensures proposed budget is integrated with funding sources and available cash.
- Establishes and monitors lab and other project development and operating budgets during construction and start up phases.
Directs and monitors purchasing and inventory activity to ensure compliance with accounting procedures.
- Oversees preparation of requisitions and monitors receiving vouchers.
- Accounts for receipt of goods and payment of vendors.
- Accounts for property and approves the purchase of capital assets.
Directs special research studies, reports on projects and analyzes of fiscal data.
- Analyzes expenditure and revenue data to isolate budgetary issues and recommends long term financing solutions for future funding.
- Interacts with other managers to provide consultative support to planning, program and other initiatives.
- Develops and directs the implementation of strategic business, operation plans, projects, programs and systems.
- Assists in obtaining necessary licenses, permits and insurance for the SDSTA.
- Serves on planning and policy making committees of the SDSTA.
- Completes annual audit compilation.
Supervises, directs, delegates and evaluates work of assigned staff.
- Evaluates workload to plan and assign work.
- Reviews and approves leave requests and time forms.
- Sets and communicates performance standards and expectations.
- Recruits, trains, supervises, retains and evaluates department staff.
- A Bachelor’s degree in Accounting or Business Administration and significant work experience in the accounting or managerial accounting and financial management fields are required.
- A Master’s Degree in Finance and/or Accounting with seven years of experience in a senior level finance or accounting position and/or a CPA are desired.
Knowledge & Experience
- Extensive experience in establishing financial structures and accounting policies and procedures.
- Knowledge of and experience using computer accounting software including accounting systems and Microsoft Office.
- Experience in the implementation and operation of accounting systems in compliance with U.S. Government accounting requirements including the development and approval of compliant fringe and indirect rates.
- Communication—ability to professionally communicate both orally and in writing with a wide variety of people.
- Attention to Detail – ability to pay careful attention to details and complete tasks in an accurate, complete and timely manner.
- Initiative—ability to persist in a variety of conditions and to make suggestions for improvements.
- Organization – ability to prioritize tasks, manage time, keep order and coordinate a variety of activities.
- Teamwork—ability to work cooperatively and support others in the workgroup. Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects and initiatives.
- Influence—ability to influence, negotiate, resolve conflicts and effectively coach both managers and employees and establish credibility, trust and partnership at levels of the organization.
- Problem Solving—ability to define problems, collect data, establish facts and draw conclusions.
- Decision Making—ability to assess situations, evaluate options and choose the most appropriate course of action. Ability in strategic planning and execution.
- Work Effort—position requires a willingness to work an extended and flexible schedule.
- Provide proof of a valid driver’s license.
- Perform limited physical labor and light lifting including walking up and down flights of stairs.
- Perform work in a typical office environment with prolonged periods of sitting at a desk and working on a computer.
- Comply with SURF’s safety program.
- Act in accordance with SURF’s core values: Safety Focused, Care for Others, Professionalism and Being a Team Player.
The South Dakota Science & Technology Authority (SDSTA) is an Equal Opportunity/Affirmative Action employer committed to the development of a diverse workforce. Applicants are invited to self-identify as an individual with a disability or as a protected veteran. Forms are available on the website www.sanfordlab.org/careers or upon request from Human Resources.